December 2018 User Group Meeting

We have had fewer tickets in the last month, so we’re focusing on bigger picture items.

Holiday coverage is the same.

Subject Status [Expired] Notifications have been updated via script from Forte.

Users will no longer receive notifications for subject expirations on Terminated protocols.

If you know of something that’s out of date in the DFDs, please let us know via Jira.

We’re working through the most pressing items first, but we also want to know if you find something as simple as a typo.

The following queries are being removed from the Protocol Data Discrepancy Report:

Protocols with PC Console > Main > Protocol Type of “Diagnostic” should have PC Console > Main > Data Table 4 Report Type of “Observational” or “Ancillary or Correlative” if accrual is applicable.
If PC Console > Sponsor > Principal Sponsor = “NCI” then Protocol Number should start with “NCI.”
Missing ** Collaborator in PC Console > Staff tab. ** Collaborator should be listed if “**, **” Staff/Staff Role is listed.
- The collaborator queries are bidirectional, and we are removing one half of them.
  - This update should clear out the majority of erroneous queries that users are receiving.
- Reach out to OST with any questions.

Precision Trial DFD Update

Jen Collins:Utilizing the “Precision Trial?” and “Precision Trial Classification” fields in OnCore will allow us to pull Precision Trial data across DOTs, since not all precision trials will fall under the Precision Medicine management group.
Jen Collins is working on the DFD update.
- Jen is open to ideas on how to make the identification easier-please send any suggestions her way.
Anticipated go-live by Q1 2019.

Naming Document Types: Combined Consent/HIPAA

One can add both Main Study Consent and HIPAA Auth to a single document in OnCore, using existing OnCore functionality. This would the “Missing HIPAA” query many groups are receiving when using a combined consent.
Based on user feedback, the preferred option would be to create the new document type for the combination, as the user could be confused seeing two items in the subject console -consent tab, when there is one document and the user would need to ensure they are entering the same date for each item listed in the consent tab.

Colors Between Environments

In the current version of OnCore, you can change your background color via My Profile -Preferences -Theme, but will not be available with upgrade.
- Background will have a watermark instead of colors.
- Forte has heard complaints about this, so colors may be back in the future.